Introduction

Some teachers of early grades may wish to give each of their students a common password for logging in to online educational resources.

While it is possible to change the passwords of individual Students from the Class screen, this document outlines the process to change the passwords of multiple Students in one or more Classes at once.

This process is not recommended for SAML-linked schools, whose Students can login from their school web portal (e.g. Azure) with their school-provided Username and Password.

Getting Started.

From the School Administration menu choose SMART Tool. 

Stage 1.

Export a student spreadsheet from your school’s SIS/SMS whose passwords you wish to change, including the columns:

• First Name - required
• Last Name - recommended for matching with existing accounts
• Student ID - recommended for accurate matching with existing accounts

Then add a Password column.

Alternatively, you can export a list of existing students from EdAlive Central using the Export Student List option in the School Management menu. If this approach is used, please remove the ‘last_sign_in’ column from the spreadsheet.

Fill in the Passwords as desired.
Any rows with an empty Password cell will be skipped over during this process, and their Passwords will be left unchanged.

Click Next to proceed to Stage 2.

Stage 2.

Select your student spreadsheet file and click Next.

Stage 3.

The next page will try to automatically match your Student-Import Records with the existing Student Accounts in EdAlive Central based on their Student IDs or First and Last Name.

• Ensure that Student Accounts are matched where possible to prevent duplicate Student Accounts from being created.
• You can manually match additional Students by selecting an import record and an existing Student and clicking the Match/Merge button.
• If a significant number of Student Accounts show an incorrectly unmatched status, consider going back to Stage 1, adjusting the student spreadsheet to include matching Last Names and/or Student IDs and then selecting the Student-Import File again.
  

Stage 4.

Continue through the SMART Tool by clicking the Next buttons, and finally click the Save & Apply button.

The Passwords have now all been changed.